Can we maintain two different TIN, CST Numbers in Tally, if State divided

Recently Andhra Pradesh State has been divided into Telangana State and Residuary Andhra Pradesh State governments and TIN Numbers also changed. Earlier the TIN Number was starting with 28 but after June 2 of 2014 year the TIN Number for Telangana state starts with 36 where as for Residuary Andhra Pradesh state it is 37. Now Tally ERP 9 accounting software enables to maintain both Old and New Sales Tax Numbers for the TIN Dealers.

Old and New TIN and CST Numbers are added in Tally ERP 9

In Tally we can store the TIN Numbers for both current period and prior to June 2 of 2014 in case of Andhra Pradesh State bifurcation. In case of other states the prior date will changes as per the formation of the new state.

Tally supports to keep the track of Old as well as New TIN Numbers if the dealer residing in the State got divided. We can record the TIN Numbers in two levels

1. At Company Level
2. At Ledger Level

And let us see how we can do this in Tally at Company Level as well as at Ledger Level.

How to record Old as well New TIN and CST Numbers for Company in Tally ERP 9

We can update the TIN and CST Numbers of a firm using Statutory & Taxation Feature of the Company. Prior to that the Company must have selected a State which has newly formed or left after divided, after that only we can see this option to add the Old as well New Sales Tax Numbers for the Company in Statutory & Taxation feature screen.

Andhra Pradesh divided State is selected in Company Alteration screen for adding Old TIN Number along with New one.

Therefore, alter your company Mailing & Contact Details section with the State if the state is not selected. Here i have chosen the Andhra Pradesh state which left out after Telangana divided on 2^nd June of 2014.

Now try to update the Statutory & Taxation settings of the company using the Company F11: Features button. Then you will see the two fields for VAT as well for CST Number fields under Tax Information section.

1. Enter the Current TIN number of the firm in the VAT TIN field e.g. 37654648788.
2. Enter the Old TIN Number of the firm in the VAT TIN (prior to 2-june-2014) field e.g. 28654648788.

Likewise add the CST Numbers as well in the corresponding CST Number fields. Here TIN Number was starting with 28 for Andhra Pradesh state before bifurcation it starts with 37.

How to record Old as well New TIN and CST Numbers for Sundry Creditor or Debtor Ledger in Tally ERP 9

We can also record the Old as well New TIN and CST Numbers of the divided states of the Supplier as well of the Customer in the Books of Accounts in Tally software. If the Supplier of the firm is located in a State which recently got divided and formed newly state will get a New TIN Number like Telangana state formed by dividing from Andhra Pradesh state. So, in that case we need to maintain the TIN Numbers of the Supplier both old as well new until the Books are audited.

Let us try to do this for the Sundry Creditor who is located in Hyderabad whose Old TIN number was starting with 28 but after June 2 of 2014 it starts with 36.

Open the Sundry Creditor or Debtor Ledger in Ledger Alteration mode.

1. Under Mailing Details section choose Telangana for State field.
2. After that type Yes for Set/Alter VAT Details? field under Tax Information section.
   • Here enter the Current TIN Number in TIN/Sales Tax No. field.
   • And enter the Old TIN Number in TIN/Sales Tax No. (Prior to 2-June-2014) field.
   • Do the same thing for CST Number fields.
3. Accept and save the Ledger details.

Adding Old and New TIN and CST Numbers in Ledger in Tally ERP 9

And this is how we can record the Old as well New TIN and CST Numbers; of a Firm in its Company Statutory details section; as well of its Dealers and Suppliers TIN and CST Numbers in the Ledger Alteration screen.